Hiring Legal Assistant Corporate and Commercial

Lancaster Brooks & Welch LLP are Niagara’s Lawyers since 1882, and we are proud to be a part of this community. We are very proud of the staff that are a part of the LBW family. We enjoy and appreciate the skills and talents of seasoned administrative professionals, including legal clerks, legal assistants, and administrative and accounting staff. We are rewarded by the long tenure of staff working within our legal teams, many in excess of 15 years.

We work hard, and help each other. Our admin teams dig in and do great work supporting the lawyers and clients at LBW.

If you think you are up to the task and wish to join the winning team at LBW – please go to our current positions to apply for a role.

 

We are an equal opportunity employer.  We encourage applications from all qualified individuals and will provide accommodations in line with the AODA and HRC throughout the recruitment and selection process. Should you require accommodation at any stage of the recruitment process please contact careers@lbwlawyers.com

 

Open Administrative Positions:

 

DESCRIPTION: Legal Assistant – Corporate & Commercial

 

Responsibilities will include:

  • Undertaking incorporations, organizations and re-organizations of corporations
  • Maintaining annual resolutions
  • Managing asset and share transactions
  • Liaising directly with clients
  • Related administrative work
  • Monthly Billing of Accounts

Essential Knowledge, Skills and Abilities: 

  • College Diploma and experience in a corporate services department of a large corporate law firm or equivalent experience an asset
  • Able to prioritize work
  • Ability to manage constantly conflicting and changing priorities
  • Detailed orientated and able to handle multiple tasks
  • Proficiency in Microsoft Office tools
  • Demonstrated diplomacy and tact in difficult situations
  • Ability to maintain strict confidentiality
  • Strong communication and written skills.
  • Maturity, consistency of approach and ability to relate to all levels within the firm.
  • Familiarity with Corporate Law software.

Job Type: Full-time employment

Salary: Competitive Salary

To Apply for this Job: Apply by sending email to careers@lbwlawyers.com

 

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DESCRIPTION: Legal Assistant – Family Department – Located in St Catharines

This role is for an experienced assistant only

Responsibilities will include:

  • This role requires a thorough knowledge and understanding of the Family Law Act and Family Law rules and court procedures including filing deadlines.
  • Initiative to work independently with a strong attention to detail.
  • Calendar and schedule management
  • Maintaining daily contact with clients and courts in a professional manner
  • Preparation and drafting of correspondence and documents, where necessary
  • Maintain and organize client files
  • Billing and collection of accounts

Essential Knowledge, Skills and Abilities:

  • College Diploma and a Minimum 5+ years of Family Law experience;
  • Strong communication and interpersonal skills for liaising with clients, lawyers and court offices;
  • Excellent organizational skills, with the ability to work well under pressure;
  • Ability to manage multiple priorities while paying attention to detail;
  • Excellent interpersonal and client service skills, strong initiative and exceptional ability to work in a team oriented atmosphere;
  • Strong technical skills (including Microsoft Office);
  • Ability to prioritize and focus.

 

Job Type: Full-time employment

Salary: Competitive Salary

To Apply for this Job: Please send resume to careers@lbwlawyers.com

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DESCRIPTION: Legal Assistant – Estates Department

 ( 3 – 5 years’ experience required)

 

  • Has In depth knowledge of the technical nature and legal aspects of the different types of estate administration documentation and can quickly assess what is required in any given situation.
  • Prepare new estate file intakes, processes estate files, certificates of appointment, inventory, and distribution of estates assets.
  • Taking calls on new estate matters and/or from callers not asking for a clerk specifically so that he/she can take initial info to deal with a new estate and/or redirect call to appropriate clerk on an existing estate.
  • Handles all clients completely, with tact in a professional, courteous, and enthusiastic manner, including the ability to deal with clients who are in an emotionally charged situation with empathy.
  • Keeps a file moving (send faxes, e-mail, miscellaneous paperwork etc.) and can quickly assess what is required in any given situation and in absence of lawyer.
  • Maintains currency of files, including, scanning, culling, and closing in accordance with policy and procedures.
  • View the obits daily and notify lawyer and clerk; inquiry whether letter should be sent to funeral home and complete that process if required.
  • On a new estate, whether being informed by an obit or a call into the office, to pull the Will and scan into a word file and prepare notarized copies as instructed by lawyer or clerk. This overlaps with point above.
  • Book appointments as instructed by lawyer or clerk including initial appointments working with lawyer to coordinate meeting date, time, location, type of meeting.
  • Returning calls or emails of clients or other parties (banks, insurance companies, CRA or other government offices, beneficiaries) on instructions from lawyer or clerk.
  • Assisting with preparation of routine letters and preparation of notarials as required.
  • Assistance with preparation of various forms as required with instruction from lawyer or clerk.
  • Keeps abreast of any changes in specialty area and is quickly able to adapt procedures to suit.
  • Can be called upon to assist with planning and development of new projects and act as a representative of LBW with external agencies with confidence.
  • May be called upon to mentor new staff and supervise co-op and student placements.
  • Fosters an environment where other staff feel comfortable in asking for assistance and advice in completion of complex or problematic work items.
  • Performs such further and other duties as may be assigned and/or required from time to time.
  • Law Clerk’s certificate –college diploma required or equivalent work experience.
  • At least 3 years’ experience in a legal environment with preferably with estates experience.
  • Willingness and ability to learn estate administration law, process, and procedures.

 

Experience

 

A Legal Assistant Diploma

A least 3 years’ experience in a legal environment with preferably with estates focus.

Excellent communication, interpersonal skills and problem-solving skills are required.

Advanced computer skills

Excellent client focus, with a strong client approach.

 

Job Types: Full-time, Permanent

 

Please send resume to career@lbwlawyers.com

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Lancaster, Brooks & Welch Logo Contact

St. Catharines Office
PO Box 790,
Ste 800 – 80 King St.
905-641-1551

Welland Office 
PO Box 67,
Ste 202 – 3 Cross St.
905-735-5684