Hiring Legal Assistant Corporate and Commercial

Lancaster Brooks & Welch LLP are Niagara’s Lawyers since 1882, and we are proud to be a part of this community. We are very proud of the staff that are a part of the LBW family. We enjoy and appreciate the skills and talents of seasoned administrative professionals, including legal clerks, legal assistants, and administrative and accounting staff. We are rewarded by the long tenure of staff working within our legal teams, many in excess of 15 years.

We work hard, and help each other. Our admin teams dig in and do great work supporting the lawyers and clients at LBW.

If you think you are up to the task and wish to join the winning team at LBW – please go to our current positions to apply for a role.

 

We are an equal opportunity employer.  We encourage applications from all qualified individuals and will provide accommodations in line with the AODA and HRC throughout the recruitment and selection process. Should you require accommodation at any stage of the recruitment process please contact careers@lbwlawyers.com

 

Open Administrative Positions:

 

DESCRIPTION: Legal Assistant – Real Estate  

Role: Legal Assistant – Real Estate

 

We are Niagara’s oldest law firm (1882), located in St Catharines – our very established, and respected real estate department is seeking an experienced RE assistant to join team.

 

Responsibilities will include:

 

  • Be a self-starter who is capable of working both independently and in a group setting
  • Possess excellent oral & written skills
  • Ability to work in a fast paced environment with tight deadlines
  • Possess strong organizational skills and must be able to complete a file from opening to reporting
  • Proficient computer skills with knowledge of Word, Outlook, Law firm software as required

 

Real Estate – Residential

  • Ability to communicate with clients, lenders and other legal offices directly.
  • Ability to work in both team and individual settings.
  • Ability to prepare initial client correspondence & requisition letters
  • Familiarity of all title insurance companies
  • Preparation of Residential loan documents
  • Registration of documents & preparation of reporting letters to all various Lenders
  • Proficient in both Teraview, and Lawyer Done Deal

 

We require a candidate with 4- 6 years’ experience working as a real estate legal assistant within a busy law firm.

 

Job Type: Full-time employment

Salary: Competitive Salary

 

To Apply for this Job: Apply by sending email to careers@lbwlawyers.com

 

 

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DESCRIPTION: Legal Assistant – Family Department – Located in St Catharines

This role is for an experienced assistant only

We are Niagara’s oldest law firm (1882), located in St Catharines – our very established, and respected family law department is expanding. We are seeking an experienced legal assistant to support a lawyer whose primary responsibility is Family Law.

Responsibilities will include:

  • This role requires a thorough knowledge and understanding of the Family Law Act and Family Law rules and court procedures including filing deadlines.
  • Initiative to work independently with a strong attention to detail.
  • Calendar and schedule management
  • Maintaining daily contact with clients and courts in a professional manner
  • Preparation and drafting of correspondence and documents, where necessary
  • Maintain and organize client files
  • Billing and collection of accounts

Essential Knowledge, Skills and Abilities:

  • College Diploma and a Minimum 5+ years of Family Law experience;
  • Strong communication and interpersonal skills for liaising with clients, lawyers and court offices;
  • Excellent organizational skills, with the ability to work well under pressure;
  • Ability to manage multiple priorities while paying attention to detail;
  • Excellent interpersonal and client service skills, strong initiative and exceptional ability to work in a team oriented atmosphere;
  • Strong technical skills (including Microsoft Office);
  • Ability to prioritize and focus.

 

Job Type: Full-time employment

Salary: Competitive Salary

To Apply for this Job: Please send resume to careers@lbwlawyers.com

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DESCRIPTION: Legal Assistant – Estates Department

 ( 3 – 5 years’ experience required)

 

  • Has In depth knowledge of the technical nature and legal aspects of the different types of estate administration documentation and can quickly assess what is required in any given situation.
  • Prepare new estate file intakes, processes estate files, certificates of appointment, inventory, and distribution of estates assets.
  • Taking calls on new estate matters and/or from callers not asking for a clerk specifically so that he/she can take initial info to deal with a new estate and/or redirect call to appropriate clerk on an existing estate.
  • Handles all clients completely, with tact in a professional, courteous, and enthusiastic manner, including the ability to deal with clients who are in an emotionally charged situation with empathy.
  • Keeps a file moving (send faxes, e-mail, miscellaneous paperwork etc.) and can quickly assess what is required in any given situation and in absence of lawyer.
  • Maintains currency of files, including, scanning, culling, and closing in accordance with policy and procedures.
  • View the obits daily and notify lawyer and clerk; inquiry whether letter should be sent to funeral home and complete that process if required.
  • On a new estate, whether being informed by an obit or a call into the office, to pull the Will and scan into a word file and prepare notarized copies as instructed by lawyer or clerk. This overlaps with point above.
  • Book appointments as instructed by lawyer or clerk including initial appointments working with lawyer to coordinate meeting date, time, location, type of meeting.
  • Returning calls or emails of clients or other parties (banks, insurance companies, CRA or other government offices, beneficiaries) on instructions from lawyer or clerk.
  • Assisting with preparation of routine letters and preparation of notarials as required.
  • Assistance with preparation of various forms as required with instruction from lawyer or clerk.
  • Keeps abreast of any changes in specialty area and is quickly able to adapt procedures to suit.
  • Can be called upon to assist with planning and development of new projects and act as a representative of LBW with external agencies with confidence.
  • May be called upon to mentor new staff and supervise co-op and student placements.
  • Fosters an environment where other staff feel comfortable in asking for assistance and advice in completion of complex or problematic work items.
  • Performs such further and other duties as may be assigned and/or required from time to time.
  • Law Clerk’s certificate –college diploma required or equivalent work experience.
  • At least 3 years’ experience in a legal environment with preferably with estates experience.
  • Willingness and ability to learn estate administration law, process, and procedures.

 

Experience

 

A Legal Assistant Diploma

A least 3 years’ experience in a legal environment with preferably with estates focus.

Excellent communication, interpersonal skills and problem-solving skills are required.

Advanced computer skills

Excellent client focus, with a strong client approach.

 

Job Types: Full-time, Permanent

 

Please send resume to career@lbwlawyers.com

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DESCRIPTION: Legal Assistant Labour & Employment 

 

  • Provides support in the efficient and effective management of the practice including correspondence, diarizing events, scheduling, greeting clients, file management, etc.
  • Prepares correspondence and legal documents for review.
  • Monitors proceedings for updates, schedules and decisions and documents.
  • Aids lawyer(s) with trial and hearing preparation and support.
  • Monitors deadlines, sends reminders, and assists in preparing and filing responses within deadlines.
  • Performs various administrative functions including conflict checks, opening, and closing files, and preparation of account related documents (i.e., docketing, billing summaries, etc,)
  • Interacts professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications.
  • Keeps informed of any changes in specialty area and is quickly able to adapt procedures to meet requirements.
  • Performs other duties as may be assigned and or required from time to time.
  • Attempts to anticipate potential problems and averts or resolves, knowing when to escalate the problem to a senior member of the team or supervising lawyer.
  • Able to consult with lawyers and co-workers as required communicating information in a clear and concise manner.

ACCOUNTING:

  • Prepare monthly billings, Accounts Receivable Reports and be responsible for collections of A/R;
  • Uses Tact and diplomacy when contacting clients about delinquent accounts;

ADMINISTRATIVE DUTIES:

  • Maintains currency of files, including scanning, culling and closing, in accordance with policy and procedures;
  • Handles routine correspondence, and performs other related duties for lawyer as required from time-to-time;
  • Keeps track of actions taken, deadlines for future filings and scheduled court appearances;
  • Keep supervising lawyer’s diary up-to-date, schedule appointments, read incoming mail and faxes;

TECHNICAL KNOWLEDGE:

  • Has advanced knowledge of the Microsoft Suite of programs the Firm uses;
  • Experience and working knowledge of ACL3 and ESI Law is an asset;

ADDITIONAL DUTIES:

  • Keeps abreast of any changes in specialty area and is quickly able to adapt procedures to suit;
  • Fosters an environment where other staff feel comfortable in asking for assistance and advise in completion of complex or problematic work items;
  • Can be called upon to assist with planning and development of new projects and act as a representative of LBW with external agencies with confidence;
  • Provide back up for others in the litigation department, with primary focus on employment and labour practice area;
  • May be called upon to mentor new staff, co-op and student placements;
  • Performs such further and other duties as may be assigned and/or required from time to

QUALIFICATIONS:

  • Minimum 5 years’ experience in a Legal Assistant or related role;
  • Previous experience and knowledge in labour and employment law;
  • Experience in civil litigation is an asset;
  • Successful completion of post-secondary Legal Assistant / Law Clerk or related program;
  • Proficient in Microsoft Office and legal software including Esi Law;
  • Ability to multi-task and manage high volumes of work within a busy practice;
  • Excellent organizational skills and ability to prioritize and risk-assess high volumes of work, responding to shifting priorities as necessary
  • Ability to take initiative and demonstrate accountability, flexibility and adaptability
  • Decisive and able to work with minimal direction/supervision
  • Exceptional attitude and work ethic
  • Willingness to assist others voluntarily or as requested in a team environment
  • Enjoy working in a large office and team environment
  • Willingness and ability to support and enhance the Firm’s presence and goals

 

Job Type: Full-time employment

Salary: Competitive Salary

To Apply for this Job: Apply by sending email to careers@lbwlawyers.com

 

 

 

Lancaster, Brooks & Welch Logo Contact

St. Catharines Office
PO Box 790,
Ste 800 – 80 King St.
905-641-1551

Welland Office 
PO Box 67,
Ste 202 – 3 Cross St.
905-735-5684