Administrative

Lancaster, Brooks & Welch LLP are Niagara’s Lawyers since 1882, and we are proud to be a part of this community. We are very proud of the staff that are a part of the LBW family. We enjoy and appreciate the skills and talents of seasoned administrative professionals, including legal clerks, legal assistants, and administrative and accounting staff. We are rewarded by the long tenure of staff working within our legal teams, many in excess of 15 years.

We work hard, and help each other. Our admin teams dig in and do great work supporting the lawyers and clients at LBW.

If you think you are up to the task and wish to join the winning team at LBW – please go to our current positions to apply for a role.

 

Open Administrative Positions:

This role is for an experienced estates litigation clerk only.

Role: Estates Litigation Clerk

Prepare court materials in support of contentious and litigious estate matters including contested passing of accounts, applications for advice and direction, guardianship applications, variations of trust, etc.

  • Administer the estates of deceased persons, incapable persona, inter-vivo and testamentary trusts
  • Organize and manage estate administration files, including the preparation of court documents for certificate of Appointment to Estate Trustee applications and related estate administration documents
  • Review estate accounts prepared by external providers
  • Direct communication and correspondence with clients, government ministries and/or agencies, financial institutions and other third parties
  • Docketing, accounting and other administrative duties as required

  

Required Experience/Skills/Qualifications

 

  • Minimum of 3 years of experience in Estates Litigation Law or a combination of experience in Litigation and Estates Law
  • Law Clerk Diploma
  • Strong computer skills and proficiency in MS Office
  • Must have extensive knowledge of in estate administration
  • Knowledge and experience in estate accounting
  • Working knowledge of taxation issues related to trusts and estates
  • Excellent organizational, communications and interpersonal skills
  • Ability to work within a team environment or independently
  • Ability to work efficiently and effectively under pressure while meeting multiple deadlines

Job Type: Full-time employment

Salary: Competitive Salary

To Apply for this Job: Apply by sending email to Alix Luciani at aluciani@lbwlawyers.com

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Wills & POA Legal Assistant

If you possess experience in this area of the law, superior communication skills, excellent word processing skills, strong interpersonal and organization skills and are able to work independently, we have an excellent opportunity for you.

This position will appeal to individuals who have completed a legal assistant/law clerk program and wish to challenge their knowledge and capabilities while advancing heir career in an open and stimulating work environment.

Role duties include but limited to:

Tracking status of Wills

Client communication

Maintain Wills Vault

Wills and POA retrieval

Wills and POA drafting and editing

Data base management of Wills & POA

Familiarity with Wills and POA software is considered an asset.

Qualified candidates please email your cover letter, resume, and references, in confidence, to Alix Luciani at aluciani@lbwlawyers.com, quoting Wills & POA Legal Assistant  in the subject line of your email.

Job Type:  Full-Time Salary: Competitive

 

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Junior Estates Administration Clerk 

Lancaster, Brooks & Welch LLP is seeking a candidate for the position of Junior Estates Administration Law Clerk.

The primary purpose of the Estates Administration Law Clerk is to provide knowledgeable and skilled assistance to the lawyers in the Estates Administration & Planning group with the day-to-day tasks relating to estate matters, including (but not limited to): assisting clients in managing and administering estates, trusts, guardianships and property held by an attorney for property; preparing and maintaining accounts in court format for estates, trusts, guardianships and attorneys for property; assisting in passing of accounts; and reviewing estate/trust/guardian/attorney accounts.

Required Qualifications & Education

  • Post-secondary education with a Law Clerk designation.
  • Specialized knowledge of accounting procedures, legal terminology, procedures and statutes.
  • Thorough understanding of financial statements, tax returns and their preparation.
  • Two (2) to three (3) years of estates experience as a Law Clerk is required.
  • Proficient with legal software and MS Office 2010 (Word, Excel, Outlook).
  • A willingness to learn and pick up new skills is essential.

Skills

  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Ability to multi-task and balance the priorities assigned.
  • Ability to take initiative and be resourceful.
  • Strong interpersonal skills and an excellent team player.
  • Strong communication skills (both verbal and written) including the ability to deal with clients, and all levels of staff.
  • Excellent attention to detail and diligent proofreading skills.
  • Passionate about providing quality service and work product to clients.

Responsibilities

  • Organizing and managing files assigned as well as being responsible for ensuring deadlines are met by the Estates Administration & Planning group.
  • Overseeing the administrative aspect of the estates administration practice to ensure work is completed in a timely manner and in the most efficient way.
  • Locating and valuing estate assets and calculating tax.
  • Preparing and drafting court documents required for various forms of Certificates of Appointment.
  • Serving parties and filing materials with the Court and/or determine who can administer estates without probate.
  • Communicating with estates Courts in all jurisdictions for probate applications.
  • Searching for previously issued probate matters.
  • Corresponding with clients regarding various steps in actions, including meeting with clients to review documents.
  • Ensuring tickler dates are in all relevant calendars, systems and status lists and following up on the same.
  • Conducting estate and trust account analysis and estate administration.
  • Completing docketing, accounting and administrative duties.
  • Other duties as assigned.

Qualified candidates please email your cover letter, resume, and references, in confidence, to Alix Luciani at aluciani@lbwlawyers.com, quoting Junior Estates Admin Law Clerk in the subject line of your email.

Job Type:  Full-Time

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Law Clerk: Civil Litigation & Family Law

Lancaster, Brooks & Welch LLP is seeking a candidate for the position of Civil Litigation and Family Law Clerk to support our Litigation Department.

Job Duties:

  • Prepares legal drafts by assembling and organizing information for legal forms and documents, including Applications, SCJ and Small Claims Court Claims, Defences, documents, Briefs, Factums, Books of Authorities, and other pleadings, for use at  Examinations, Settlement Conferences, Pre-Trial Conferences, Trials, Appeals, and other attendances;
  • Assembles precedent and case materials by collecting, organizing, and summarizing information, documents, reports, evidence, statues, regulations, and court opinions, judgments, reasoning;
  • Maintains calendar by entering and updating requirements, court dates, and meetings;
  • Communicating and meeting with clients as required;
  • Strict adherence to firm’s Confidentiality Policy; and
  • Updates job knowledge by participating in continuing educational opportunities; reading legal publications; maintaining personal networks.

REQUIRED Skills/Qualifications:

Candidates must meet the following criteria:

  • Minimum of 5 years’ experience as a Family and Civil Litigation Legal Assistant.
  • Strong drafting skills;
  • Strong working knowledge of the Rules of Civil Procedure, Rules of the Small Claims Court, and the Family Law Rules;
  • Excellent verbal communication and writing skills; and
  • Strong proficiency with Microsoft Office and Divorcemate

Candidates with the following skills/qualifications will be given preference:

  • Completion of a College or similar Learning Institution Law Clerk/ Legal Assistant Certificate or Diploma;
  •  Familiarity with EsiLaw, ACL, QuickLaw, Acrobat
  • Working knowledge of the following statutes:
  • Child and Family Services Act, Children’s Law Reform Act, Construction Lien Act, Consumer Protection Act, Estate Administration Act, Family Law Act, Federal Divorce Act, Interjurisdictional Support Orders Act, Libel and Slander Act, Provincial Offences Act, Repair and Storage Liens Act, and Succession Law Reform Act..

Qualified candidates please email your cover letter, resume, and references, in confidence, to Alix Luciani at aluciani@lbwlawyers.com, quoting Litigation Law Clerk in the subject line of your email.

Job Type:  Full-Time

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DESCRIPTION: Senior Estates Administration Law Clerk

This role is for an experienced estates clerk only.

Role: Senior Estates Admin Law Clerk

 The primary purpose of the Estates Administration Law Clerk is to provide knowledgeable and skilled assistance to the lawyers in the Estates Administration & Planning group with the day-to-day tasks relating to estate matters, including (but not limited to): assisting clients in managing and administering estates, trusts, guardianships and property held by an attorney for property; preparing and maintaining accounts in court format for estates, trusts, guardianships and attorneys for property; assisting in passing of accounts; and reviewing estate/trust/guardian/attorney accounts.

Required Qualifications & Education

  • Post-secondary education with a Law Clerk designation.
  • Specialized knowledge of accounting procedures, legal terminology, procedures and statutes.
  • Thorough understanding of financial statements, tax returns and their preparation.
  • Five (5) to eight (8) years of estates experience as a Law Clerk is required.
  • Proficient with legal software and MS Office 2010 (Word, Excel, Outlook).
  • A willingness to learn and pick up new skills is essential.

Skills

  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Ability to multi-task and balance the priorities assigned.
  • Ability to take initiative and be resourceful.
  • Strong interpersonal skills and an excellent team player.
  • Strong communication skills (both verbal and written) including the ability to deal with clients, and all levels of staff.
  • Excellent attention to detail and diligent proofreading skills.
  • Passionate about providing quality service and work product to clients.

Responsibilities

  • Organizing and managing files assigned as well as being responsible for ensuring deadlines are met by the Estates Administration & Planning group.
  • Overseeing the administrative aspect of the estates administration practice to ensure work is completed in a timely manner and in the most efficient way.
  • Locating and valuing estate assets and calculating tax.
  • Preparing and drafting court documents required for various forms of Certificates of Appointment.
  • Serving parties and filing materials with the Court and/or determine who can administer estates without probate.
  • Communicating with estates Courts in all jurisdictions for probate applications.
  • Searching for previously issued probate matters.
  • Corresponding with clients regarding various steps in actions, including meeting with clients to review documents.
  • Ensuring tickler dates are in all relevant calendars, systems and status lists and following up on the same.
  • Conducting estate and trust account analysis and estate administration.
  • Completing docketing, accounting and administrative duties.
  • Other duties as assigned.

Job Type: Full-time employment  Salary: Competitive Salary To Apply for this Job: Apply by sending email to Alix Luciani at aluciani@lbwlawyers.com

 

 

Lancaster, Brooks & Welch Logo Contact

St. Catharines Office
PO Box 790,
Ste 800 – 80 King St.
905-641-1551

Welland Office 
PO Box 67,
Ste 202 – 3 Cross St.
905-735-5684